You can archive your data from a given fiscal year at any time. You can advance your fiscal period and archive fiscal data separately. You do not need to close the books at year end, and you do not have to archive your data before advancing to the next fiscal year.
You can archive up to 12 periods at one time. If you have more than one year of fiscal data to archive, perform the archive process more than once.
The Archive Data wizard leads you through the process of archiving your data from previous fiscal periods. It removes the oldest fiscal year of data from your current company, and places it in a separate archive company. Therefore, before archiving a fiscal year, ensure your current period is not in the same fiscal year.
Note: You cannot archive a fiscal year until you advance the default posting period to at least period 1 of the following year. You must advance your fiscal period using the Change Period window in the Sage 100 Contractor application.
Important! Closing the payroll is not the same as closing the accounting books. All companies close payroll at the end of the calendar year, but not all companies close the fiscal year in the general ledger at the end of the calendar year.