Closing a payroll year
When you complete payroll processing for the year, you need to close it so that you can begin processing payroll for the new year.
Closing payroll at the end of the calendar year is a separate process from closing the fiscal year in the general ledger. To close a payroll year, you use the 5-3-8 Close Payroll Year window in Sage 100 Contractor.
You need to be logged as Company Administrator and, if you use Payroll Security, you need Payroll Admin rights to close a payroll year.
Effects of closing a payroll year
After you close a payroll year, payroll numbers continue in sequence, rather than starting from 1, so that payroll record numbers are unique for a company, even across years.
Closing a payroll year does not affect the accrued vacation, sick, and compensation times in the employee records that you choose to retain. Also, it does not remove payroll records from your current company. (To remove payroll records from the oldest payroll year, you need to use the Archive Oldest Payroll Year tab in Database Administration.)