About 4-3-2 Pay Vendors

Use the 4-3-2 Pay Vendors window to print cheques, vouchers, and lien waivers for payable invoices. You can also pay by EFT payment or print zero dollar cheques.

If you paid a vendor by credit card, bank transfer, or manual check (not using Sage 100 Contractor), you can record the transaction in Sage 100 Contractor without needing to create an EFT file, or print a check that you will then need to destroy because the payment has already been made outside the application.

In addition to printing regular, single-party cheques, you can print two-party cheques with a secondary payee. When working with secondary payees, the grid displays the secondary payee name appended to the vendor, along with the word “and.” This is similar to the way the payee appears on the printed cheque.

After selecting invoices to pay (using the 4-3-1 Select Invoices to Pay window), when you open the 4-3-2 Pay Vendors window, the selected vendors appear in the grid . When you select the Payee checkbox for a vendor, the program displays the amount in the Total Selected for Payment box.

To specify a method of payment, you can select Cheque, Voucher, or EFT Payment from the Pay now by list.

To record a payment made outside Sage 100 Contractor, you can select Credit Card, Online Banking, or Manual Cheque from the Record payment made by list.

To change the posting period for the transaction, click (the Change the posting period button), and then select the fiscal year and period.

Printing Reports and Waivers

The window displays three text links:

• Print Set to Pay Report opens the 4-3-1 Report Printing window with the 21-Set to Pay Report selected.
• Print Cheque Transmittals opens the 4-3-2 Report Printing window with the 21-Cheque Transmittal Report selected.
• Print Lien Waivers opens the 4-3-3 Report Printing window with the 21-Lien Waiver selected.