About Paya Exchange

Paya Exchange is a secure payment-processing application that connects Sage 100 Contractor to Paya, allowing you to process credit card transactions and ACH checks (virtual checks) directly in Sage 100 Contractor without having to enter the transaction separately elsewhere.

Note: To process credit card receipts and ACH checks using Paya Exchange, and to store client credit card and bank account information in the Paya Exchange Vault, you must have a valid account with Paya.

Installing the Paya Exchange Desktop

The required components of Paya Exchange are downloaded and installed as needed. For example, if the most recent version of Paya Exchange is not already installed on your machine, you are prompted to download and install Paya Exchange when you process an electronic receipt in the 3-3-2 Electronic Receipts window or validate your merchant account credentials in the 7-1 Company Information window.

After you install the Paya Exchange desktop, a new Paya Exchange icon appears in your system tray, and Paya Exchange appears under Sage Payment Solutions in your Programs list.

The Paya Exchange Vault

Paya Exchange can also store clients' credit card details securely in an online vault system. This feature allows you to save and reuse credit card information without storing it in your company database, keeping sensitive client information secure, and reducing your exposure to credit card fraud.

You select the option to use the Paya Exchange Vault to store client credit card and bank account information on the Electronic Receipts Setup tab in the 7-1 Company Information window.

If a particular client does not want you to store this information, you can easily override the company setting by selecting Do not use the Paya Exchange vault to store credit card and bank account information for the client on the Billing and Payment tab in the 3-6 Receivable Clients window.

If you choose to store credit card or bank account information in the vault, you enter this information when you process an electronic receipt for a client. This information is stored anonymously in the Paya Exchange Vault along with a vault ID that is returned to Sage 100 Contractor.

Only the vault ID is associated with the client record in Sage 100 Contractor. The next time you process an electronic receipt for that client, Paya Exchange uses the vault ID to identify the last credit card or bank account number used for the client, or you can enter a different credit card or bank account number.