Entering equipment records

Note: This functionality is available only if you have the Equipment Module.

To add an equipment record:

1. Open 8-3 Equipment.
2. In the data control text box, enter the equipment number.
3. Enter header information for the new equipment record, including:
   1. In the Description text box, enter the description of the equipment.
   2. In the Short Name text box, enter the short name of the equipment.
   3. From the Status list, select the status for this equipment. (The default status is 1-Available, but you can select 2-Under Repair, 3-Out of Service, or 3-Sold, as needed.)

   4. From the Type list, select the type of equipment.

      Tip: If the equipment type is not available in the list, click the detail button beside the Type field, and then add the correct type in the Equipment Types window that appears.

4. On the General Information tab:
   1. In the Serial# text box, enter the equipment’s serial number.
   2. In the License# text box, enter the license number.
   3. In the PUC# text box, enter the Public Utility Commission number for the equipment.
   4. In the Last Location text box, enter the location where the equipment was last used.
   5. In the Purchased text box, enter the date when you purchased the equipment.
   6. If you have sold the equipment, enter the date it was sold in the Sold Date box.
   7. In the Original Hours text box, enter the number of hours of use when you purchased the equipment.
   8. In the Original Miles text box, enter the number of miles of use when you purchased the equipment.
   9. In the Total Hours text box, enter the current hours of equipment use.
   10. In the Total Miles text box, enter the current miles of use.
5. On the Financial Information tab:
   1. Identify the posting accounts:
   1. In the Interest Expense box, enter the ledger account number for equipment loan interest.
   2. In the Depreciation Expense box, enter the ledger account number for equipment depreciation.
   3. In the Department box, enter the department number.
   2. Specify the details of any loans:
      1. In the Loan Type list, click the type of loan you have for the equipment.
      2. In the Lender box, enter the vendor number of the lender.
      3. In the Loan# box, enter the loan number.
      4. In the Pay Date box, enter the date that the next payment is due.
      5. In the Interest Rate box, enter the loan’s interest rate.
      6. In the Payment Amount box, enter the monthly payment amount for the loan.

   3. In the Monthly Depreciation box, enter the flat amount to depreciate.

6. Use the Cost Recovery Worksheet tab of the 8-3 Equipment window to enter the cost of owning and operating the equipment for a resource consumption period, as well as the estimated use for the resource consumption period.

   For more information, see Entering costs to determine recovery rates.

7. Click File > Save.