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Entering payments against invoices

Entering credits and applying payments to invoices simultaneously

Entering receivable two-party checks

Reversing cash receipts

Important! After you apply a credit invoice to an invoice and save the transaction, you cannot reverse the credit. If you have applied a credit invoice to the wrong invoice, enter an invoice to correct the error.

To reverse a cash receipt:

  1. Open the 3-3-1 Cash Receipts window, and then:

    1. In the Account text box, enter the ledger account number for the cash account.
    2. In the Deposit# text box, enter the deposit transaction number.
    3. In the Date text box, enter the deposit date.
    4. In the Description text box, enter a brief statement about the transaction.

  2. Do one of the following:

    • In the Client text box, enter the client number.
    • In the Job text box, enter the job number.

  3. Do one of the following:

    • Click the Contract Invoices tab.
    • Click the Service Invoices tab.

  4. Consider the following:

    • If the invoices are partially paid, select the Open only option.
    • If the invoices are completely paid, select the Paid only option.
    • If you have a combination of paid and partially paid invoices, select the All option.
  5. Click the Display Invoices button.
  6. In the grid, for each payment you want to reverse:
    1. In the Paid cell, enter the amount as a negative amount.
    2. In the Discount cell, enter the discount amount, if any, as a negative amount.
  7. Click File > Save.

Note:

  • When you reverse a payment made to an invoice with status 4-Paid, Sage 100 Contractor changes the status to 1-Open.
  • After reversing all payments made to an invoice, you can void the invoice.