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Creating a direct deposit file

You can create a direct deposit file that contains a batch of payroll records. This is the file that you send to your company’s bank.

Before creating a direct deposit file

Final compute payroll for the pay period for which you are creating the direct deposit file

Obtain the account and routing numbers from each employee for the bank accounts into which they want their pay cheque deposited.
Contact your bank to determine any delivery requirements, including encryption, additional file format requirements, or other requirements specific to an individual bank.
Decide whether you will email the cheque stubs now to users who have an email address, or if you will email them later.

If you plan to email the check stubs immediately when you create the direct deposit file, you do not have to assign cheque numbers.

Note: All computed records with the specified cheque date that have the Enable direct deposit check box selected are included in the direct deposit file.

To create a direct deposit file:

Open 5-2-5 Direct Deposit File Manager.
If you plan to email the cheque stubs later, on the Assign Cheque Numbers tab:
1. Enter criteria to select the payroll records for which to assign check numbers.
2. Specify whether to order the file by payroll record number or employee name.
3. Click [OK].
4. On the Direct Deposit Cheque# Assignment window, enter:
  1. The first cheque number to use to start assigning cheque numbers in this batch.
  2. The cheque date to assign to payments in this batch.
  3. Click [Preview Cheque#].
  4. Click [Yes] at the message asking whether to view a list of the direct deposit cheque numbers that will be assigned.
  5. On the Direct Deposit Cheque Numbers window, verify the information displayed in the list.
  6. Close the window, and then click [Yes] to assign the cheque numbers.
Click the Direct Deposit File tab , and then enter:
1. The Payroll Cheque Date.
2. The Deposit Date.
3. Click Start to create the direct deposit file.

When you finish creating the file, Sage 100 Contractor prompts you to print a report showing your file information.

After creating a direct deposit file

Print cheque stubs for employees who do not receive confirmations of deposit by email.
Email cheque stubs to employees who have an email address.