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Entering credit invoices and applying them to invoices in 3‑2 Receivable Invoices-Credits

When you apply a credit, Sage 100 Contractor adjusts the invoice and job balance. If the credit has a balance after applying it to an invoice, Sage 100 Contractor assigns the credit status 1-Open, but if the entire amount of the credit is applied, Sage 100 Contractor assigns it status 4-Paid.

Before you apply credit invoices

Consider the following points:

You can review the record totals before saving the invoice or credit. On the Options menu, click Calculate.
You can provide part numbers on an invoice. Sage 100 Contractor only includes the parts on the invoice, and does not use the part information elsewhere.
When you enter a tax district number in the Tax District text box, you can select which items to tax. In the Taxable column, type Yes if the item is taxable, or No if the item is non-taxable.

To enter a credit invoice and apply it to an invoice:

Open 3-2 Receivable Invoices/Credits.
In the Invoice# text box, enter the credit invoice number.
In the Date text box, enter the date of the invoice.
In the Job text box, enter the job number.
If the job uses phases, enter the phase number in the Phase text box.
In the Description text box, enter a brief statement about the invoice.
In the Reference# text box, enter the receivable invoice number to which you want to apply the credit.
In the Due Date text box, enter the invoice due date.
In the Discount Date text box, enter the due date by which must be received for the discount to apply.
In the Status list, enter the invoice status. How?
In the Type list, enter the invoice type. How?
In the grid, do the following:
1. In the Description cell, enter a brief statement about the item.
2. In the Quantity cell, enter the quantity of items as a negative amount.
3. In the Price cell, enter the price for a single item.
4. In the Account cell, enter the ledger account number.
Repeat step 12 for each item.
On the File menu, click Save.