Entering receivable two-party checks

There are several ways to handle two-party checks. If the other payee has signed the check over to your company, deposit and receive the check normally. When you have to sign over the check to a second payee, it is necessary to enter two transactions in the accounting. Make the first transaction in 3-3-1 Cash Receipts, and the second in 4-3-1 Select Invoices to Pay and 4-3-2 Pay Vendors.

To enter a receivable two-party check:

1. Open 3-3-1 Cash Receipts, and then:

   1. In the Account text box, enter the cash clearing account number.

   2. In the Deposit# text box, enter the deposit transaction number.
   3. In the Date text box, enter the deposit date.
   4. In the Description text box, enter a brief statement about the transaction.

2. Do one of the following:

   • In the Client text box, enter a client number.
   • In the Job text box, enter a job number.

3. Do one of the following:

   • Click the Contract Invoices tab.
   • Click the Service Invoices tab.
   • Click the Display button.

4. In the grid, do the following:

   1. In the Paid cell, enter the total amount received. Do not include any discount or credit in this amount.
   2. In the Discount Available cell, enter the amount of the discount.
5. Repeat step 4 for each invoice.
6. On the File menu, click Save.
7. Open 4-3-1 Select Invoices to Pay.
8. In the Invoice Selection window:
   1. Enter the selection criteria.
   2. Select other options as desired.
   3. Click OK.
9. Locate the invoice.
10. In the Set to Pay text box, enter the total amount to be paid.
11. Do not include a discount in this amount.
12. On the File menu, click Save.
13. Open 4-3-2 Pay Vendors.
14. Select the payee.
15. Select Check in the Pay By field.

16. Click [OK].

    Print the check to blank paper in the 4-3-5 Report Printing window.

Published: October 03, 2018
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