4-7-3 Enter Credit Card Receipts
Use this window to enter credit card receipts. The window’s grid functions very much like the grid in the 4-2 Payable Invoices/Credits window.
You can choose whether to enter a vendor for this record and to cost jobs automatically if there is an associated job and vendor.
Why should I consider entering a vendor?
If you enter a vendor, the program creates a paid invoice when you save the record. If you look in 1-3 Journal Transactions, you see that two journal transactions have been created. This is a typical journal transaction and a record of the payment (the paid invoice).
Note: If necessary, you can void the payment, and then the invoice will be re-opened.
If you do not enter a vendor, the program creates a typical journal transaction without creating a paid invoice.
Note: You can job cost automatically when you have entered a vendor on the record. You have to job cost manually if the record has no vendor.
Entering credit card receipts
To enter credit card receipts:
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Open 4-7-3 Enter Credit Card Receipts.
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In the Card Issuer Account box, select a card issuer account.
If card issuer accounts and credit cards are set up, the program displays the first Card Issuer Account. You can click the drop-down arrow to select a different Card Issuer Account from the list, or you can click the Add/View records icon to enter a new Card Issuer Account or a new Credit Card.
- In the Credit Card box, select a credit card.
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(Optional) Under Entering a vendor creates a paid invoice when saved, enter a Vendor.
You can select an existing vendor from the list, or click the Add/View records icon to enter a new vendor.
- In the Payee box, enter the payee/merchant name.
- In the Description box, enter a description.
- In the Trans# box, enter the credit card transaction number.
- In the Invoice Date box, accept the default transaction date or enter a different transaction date.
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(Optional) In the Job box, enter the job to which to assign costs.
You can select an existing job from the list, or click the Add/View records icon to enter a new one.
- Enter receipt details in the grid:
- In the Description column, click a cell and enter a description.
Press the Enter key to move through the grid, and accept or type information in each cell, as required.
You are required to enter information under the column titles with an asterisk.
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Save the record as follows:
- If you entered a job and a vendor, click the Automatically job cost while saving the current record icon.
- If you are not job costing automatically, click File > Save.