About 4-3-1 Select Invoices to Pay
Applying open credits to payable invoices
About recording external payments
Before printing vendor payment checks
Consider the following points:
You must print any lien waivers before printing checks.
Click the Print lien waivers link in the lower portion of the 4-3-2 Pay Vendors window.
If applying a credit results in a zero payment amount to a vendor, you must print a $0 check to complete the invoice payment process.
In the Report Printing window, select the Print $0 Checks check box.
To record a payment you made by credit card (outside Sage 100 Contractor), by manual check, or through online banking, select Credit Card, Manual Check, or Online Banking for the Record payment made by option. Sage 100 Contractor processes the transaction, but does not print a check.
Caution! Only print accounts payable checks from one company and from one computer at a time. Printing accounts payable checks from one company and more than one computer at a time may cause duplicate check numbers and duplicate payments.
To print vendor payment checks:
Open the 4-3-2 Pay Vendors window.
The total invoices of the vendors you selected using 4-3-1 Set Invoices to Pay appear in the grid area.
Click Select All, or select individual vendors.
From the Pay By list, select whether to pay by check, voucher, or credit card.
Click [Pay Vendors].
If you are paying by check:
On the 4-3-5 Report Printing window, select the Report Form that suits your business. Your choices are 21-Open Stub, 22-Formatted Stub, and 23-No Job Stub.
Click the Print records icon.
When you print checks, Sage 100 Contractor creates ledger transactions. You can also specify the sorting of the invoices on your check stub. Select the option to sort the invoices in the 4-3-5 Report Printing window. Sage 100 Contractor prints the invoice numbers on the check stub. However, sometimes more than one check stub is required to print all the invoices. You can print additional check stubs with void checks to complete the printing of the invoices. In the Report Printing window, select the Multiple Checks check box.
If you are paying by voucher, on the 4-3-4 Report Printing window, select the appropriate Report Form, and then click the Print records icon.
If you are paying by credit card, the program displays the Credit Card Selection window. Specify a Card Issuer Account, a Credit Card, a Trans#, a Trans Date, and then click OK.