Entering cost codes

Caution! Carefully plan your cost code structure before implementing it. After you have entered transactions into the system with a set of cost codes, it is a complex process to change them.

Important! For equipment, be sure to create cost codes for tracking costs of ownership, maintenance, repair, and operation. The equipment cost codes should include but are not limited to interest, insurance, taxes/license, major overhaul, repairs, scheduled service, tires, and fuel.

To enter cost codes:

Open 6-5 Cost Codes.
For each cost code.
1. In the Cost Code# cell, enter the cost code number.
2. In the Description cell, enter a brief statement about the cost code.
3. In the Unit cell, enter the unit of measure for rough costs.
4. In the Division cell, enter the division to which the cost code belongs.
5. In the CompCode1 cell, enter the compensation code.
6. If your state uses split Workers’ Compensation rates, do the following:
  1. In the Wage Maximum cell, enter the wage breakpoint.
  2. In the CompCode2 cell, enter the second compensation code.
  3. In the Department cell, enter the department number.
On the File menu, click Save.