Applying a vendor check to an outstanding accounts payable credit invoice

If you already have a credit invoice in 4-2 Payable Invoices/Credits, and you have received a check from a vendor, use this procedure to apply the check to your account.

To apply a vendor check to an outstanding accounts payable credit invoice:

1. Open 4-2 Accounts Payable Invoices/Credits.

2. Locate the outstanding credit invoice.

3. From the menu, select Edit > Copy Invoice.

4. From the menu, select File > New.

5. From the menu, select Edit > Paste Invoice.

6. Type the original Invoice# in the Reference# box.

7. Change the original Invoice# to the check number sent by the vendor.

8. In the grid, change the original Quantity to a positive value.

   For example, if the number is -1, change it to 1.

9. Press Enter, and then verify that the Total is now a positive value.

10. In the grid, change the original Account to the checking account that will receive the deposit.

11. Save the invoice.

12. At the message stating that the reference invoice was found, click Yes to apply this invoice to the original payable credit invoice.