Security features of Sage 100 Contractor

Sage 100 Contractor provides a variety of security features that enable you to restrict access to data in each company. You can:

• Create a list of users and passwords for each company. You use this list to restrict access to individual companies.

  Note: Restricting access to a company also restricts access to its archive.

• Create groups of users. You create security groups to organize users by function, such as project managers, payables clerks, or payroll clerks. You can assign each user to up to five security groups.

• Assign access rights to groups of users. You control user access to windows through security groups, assigning access rights to each security group.

• Restrict access to specific data. Control items within windows, such as text boxes, lists, checkboxes, and grid columns. By limiting the information a security group can enter or view in a window, you also restrict access to that same information in queries and reports. For example, you might not want to allow the payroll clerks security group access to salaries and wage rates in the employee files. The payroll clerks will not be able to view salaries and wage rates in the employee files, or while entering timecards, or by running any payroll reports.

• Restrict access to certain commands and buttons. You can provide access to certain windows, while preventing the access of some users to commands or buttons that display sensitive information in related windows.

• Permit exclusive access. You can control for each non-administrative user, whether they can open the company exclusively or not. Users who do not have this permission do not see the option to open the company exclusively when they select it in the Company List window.

Each company in Sage 100 Contractor can use different user names, passwords, security groups, and access rights. You only have to set up security groups and access rights one time for each company. As you add or remove users from the User List, you can simply assign or reassign users to the proper security groups.