Using weekly routines in Sage 100 Contractor

We recommend that you perform the following tasks on a weekly basis. Be aware, however, that you may need to customize your list of weekly accounting tasks to fit your company’s specific needs.

To perform weekly accounting tasks:

1. Perform the following Accounts Payable tasks:

   1. In the 4-3 Vendor Payments window, select the invoices for payment.

   2. In the 4-3 Vendor Payments window, verify the selected invoices by doing the following:

   3. Review the vendor totals.

   4. Print and review the Set to Pay report.

   5. In the 4-3 Vendor Payments window, print the Lien Waivers.

   6. In the 4-3 Vendor Payments window, prepare the vendor payments by doing the following:

   7. Print payment vouchers.

   8. Print the check report.

   9. Print vendor checks.

   10. File copies of vouchers and checks with the original invoices being paid in vendor files.

2. Perform the following Payroll tasks:

   1. In the 5-2-1 Employees window, enter new employees and modify existing employee information as needed.

   2. In the 5-5-1 Daily Payroll window, process the daily payroll.

   3. In the 5-2-2 Payroll Records window, enter weekly timecards.

   4. In the 5-2-3 Compute Payroll window, trial-compute the payroll records.

   5. Verify the records as follows:

      1. In the 5-2-8 Timecard Journal window, print the 21-Timecard Journal report.

      2. Submit the report to the owner or project supervisor for approval.

      3. In the 5-1-2 Payroll Check Register window, print the payroll check register, and then review the calculations.

      4. In the 5-2-2 Payroll Records window, enter the corrections to timecards or calculations.

   6. In the 5-2-3 Compute Payroll window, final-compute the payroll records.

   7. In the 5-2-4 Payroll Checks window, print payroll checks.

   8. In the 5-2-7 Compensation Slips window, print compensation slips for prevailing-wage projects. You can also use this window to print pay statements that include additional information (such as details about timecards) than typical paycheck stubs.

   9. In the 5-1-2 Payroll Check Register window, print the payroll check register.

   10. In the 5-2-6 Post Payroll to GL window, post the payroll to the general ledger.

   11. If your company makes weekly tax deposits, prepare the 941 and state tax deposit payments by doing the following:

   12. In the 5-4-1 Federal Forms window, calculate the 941 tax liability.

   13. In the 5-4-2 State Forms window, print the state tax report.

   14. In the 1-1 Checks/Bank Charges window, enter and print the check.

   15. If applicable, in the 1-3 Journal Transactions window, enter a general ledger transaction for telephone/automatic payments.

   16. In the 5-1-6 Certified Payroll Report window, print certified payroll reports.

3. Perform the following Accounts Receivable tasks:

   1. In the 3-10-2 Compute T&M Invoices window, compute the time and materials billing.

   2. In the 3-10-1 T&M Billing Setup window, set up new time and materials jobs.

   3. In the 3-10-5 T&M Wage Rates and 3-10-6 T&M Equipment Rates windows, assign the wage and equipment rate tables as applicable.

   4. In the 3-10-3 Print T&M Invoices window, print the time and materials invoices.

   5. In the 3-10-4 Post T&M Invoices window, post the time and materials invoices to the general ledger.

   6. In the 8-5 Equipment Payments window, prepare the equipment payments.

4. Make a weekly backup of company data.