Setting up an account to use positive pay

Before you can generate positive pay files for your general checking, accounts payable, or payroll checking account, you need to define some settings that Sage 100 Contractor will use to create positive pay files for that account. There is not much consistency among banks about the formats they require, so Sage 100 Contractor provides some flexibility to tailor the format for your own needs.

You use the 1-11 Positive Pay Settings window to specify, for each general ledger checking account you use, the file format and other settings Sage 100 Contractor will use to generate positive pay files for that account.

To set up an account to use positive pay:

1. Open the 1-11 Positive Pay File window.

2. In the Checking Account box, select the general ledger account number.

3. Click the [Settings] button to open the 1-11 Positive Pay Settings window.

4. On the File Format tab

   1. From the File Format list, select the format that the bank requires. You have two options:

      • 1 - Comma Delimited

      • 2 - Fixed Text File

      The format you select determines the fields you can choose to include in the positive pay file.

   2. Specify he fields to include in the required order. If you select 2 - Fixed Text File, you need to specify the length of each field, including the length of spaces and zeros, with a maximum length of 99 characters.

5. Use the fields on the Settings and Options tab to specify the following:

   1. The bank account number and routing number for the bank from which you make payments.

   2. The date format you use on Checks.

   3. In the Issued Indicator field, enter the character or characters to indicate an issued check (typically, an "I").

      Note: If you included an 8 – Check Type Indicator field on the File Format, you need to specify this indicator. If you specified a fixed text file format, you can enter the number of characters you set for the field.

   4. A character to indicate a voided check (typically, a "V").

      You need to specify a void indicator if you select the Include Voided Checks check box.

   5. Select additional options for the positive pay file, depending on your banks requirements. You can select:

      1. Include voided checks

      2. Allow blank payee

      3. Combine payee fields

      4. Include header line in file

6. Click File > Save.