Entering payments and applying credits to invoices simultaneously

You can simultaneously enter a payment and apply a credit invoice. Suppose a job has a $500.00 credit invoice, a $1,000 invoice, and a $3,000 invoice. The client sends a payment of $3,500, the total amount due. You can apply the credit to either invoice, then apply the payment to the remaining balance.

To enter a payment and apply a credit to an invoice:

1. Open 3-3-1 Cash Receipts.
2. In the Account text box, enter the ledger account number for the cash account.
3. In the Deposit# text box, enter the deposit transaction number.
4. In the Date text box, enter the deposit date.
5. In the Description text box, enter a brief statement about the transaction.

6. Do one of the following:

   • In the Client text box, enter the client number.
   • In the Job text box, enter the job number.

7. Do one of the following:

   • Click the Contract Invoices tab.
   • Click the Service Invoices tab.
8. Click the Display Invoices button.

9. In the grid, for each item:

   1. In the Paid cell, enter the total amount received.
   2. In the Discount Available cell, enter the amount of the discount.
   3. To apply the credit in the Paid cell of the credit invoice, enter the credit as a negative amount.
10. Click File > Save.