Editing paid Accounts Payable invoices

If you paid an Accounts Payable invoice and, later, realize that the invoice was posted to the wrong job or ledger account or it included the wrong cost code or an inaccurate description, you can edit the invoice. You don't have to void the invoice and payment, and then recreate them with the correct job, account, cost code, and description.

When you edit and save a paid invoice, Sage 100 Contractor creates the necessary general ledger transactions and job costs without affecting any payments, preserving your audit trail while saving you the trouble of voiding and reentering payments and risking additional errors

Notes: In some circumstances, you won't be able to edit the invoice:

  • If there are payments on the invoice, you won't be able to change the vendor or change the period to a period later than the earliest payment.

  • If the invoice is referenced in a purchase order or subcontract, you won't be able to change the vendor, job, or phase.

  • If the invoice is voided, you won't be able to change it.