Credit invoices and applying them to invoices in 4-2 Payable Invoices-Credits

When you apply a credit, Sage 100 Contractor adjusts the invoice and vendor balance. If the credit has a balance after applying it to an invoice, Sage 100 Contractor assigns the credit status 1-Open, but if the entire amount of the credit is applied, Sage 100 Contractor assigns it status 4-Paid.

To enter a credit invoice and apply it to an invoice:

1. Open 4-2 Payable Invoices/Credits.
2. In the Invoice# text box, enter the credit invoice number.
3. If the credit invoice is for a purchase order, in the Order# text box enter the purchase order number.
4. If the credit invoice is for a subcontract, in the Subcontract# text box enter the subcontract number.
5. In the Vendor text box, enter the vendor number.
6. In the Job text box, enter the job number.
7. If the job uses phases, enter the phase number in the Phase text box.
8. In the Description text box, enter a brief statement about the credit.
9. In the Invoice Date text box, enter the invoice date.
10. In the Due Date text box, enter the date payment is due.
11. In the Discount Date text box, enter the due date. This is the last day by which the vendor can receive payment for you to receive a discount.
12. In the Shipping text box, enter the shipping tag or ticket number.
13. In the Reference# text box, enter the payable invoice number to which you want to apply the credit.
14. In the Status list, click the invoice status.
15. In the Type list, click the invoice type.
16. In the grid, for each item:
    1. In the Description cell, enter a brief statement about the credit.
    2. In the Quantity cell, enter the quantity of items as a negative amount.
    3. In the Price cell, enter the price for a single item.
    4. In the Account cell, enter the ledger account number.
17. Save the credit invoice.