Recording external payments to vendors

To record an external payment:

In the 4-3-2 Pay Vendors window, the Record payment made by option enables you to record in Sage 100 Contractor vendor payments that you have already made by credit card, bank transfer, or manual check.

This feature enables you to enter a transaction in Sage 100 Contractor without needing to create an ACH file, or print a check that you will then need to destroy because the payment has already been made outside the application.

To record an external payment:

1. Open the 4-3-2 Pay Vendors window.
2. Select a vendor (or vendors), and then enter the payment total, as usual.

3. Select a Record payment made by option. You can select Credit Card, Bank Transfer, or Manual Check.

   Note: You can select Bank Transfer or Manual Check only for a single vendor that has no secondary payees (designated by “And” in the Payee box).

4. Click [Record Payment].

   The Record Payment by window opens.

5. Enter the General Ledger bank account, transaction number, and transaction date of the external transaction, and then click [Save].

6. At the message saying that posting is complete, click [OK].

   Sage 100 Contractor posts the transaction to the general ledger, updates the vendor balance, and updates the invoice and the payment history.