Reversing accounts payable checks from an archived year

In your current company, create a 4-2 Payable Invoice that debits your checking account. When you use your checking account in the grid of the invoice, and post the invoice to period 00-Prior Year, your checking account is increased by the amount of the check, and your beginning balances are adjusted.

To reverse an accounts payable check from an archived year:

1. Open the 4-2 Payable Invoices/Credits window in the current directory.
2. From the Edit menu, choose Period, and from the Posting Period list, double-click Archived Fiscal Year – Period 0.
3. In the confirmation message, click Yes to verify that you want this period.
4. In the Invoice# box, type the check number for the check you are reversing.
5. In the Vendor box, type the vendor number.
6. In the Description box, type an appropriate description.
7. In the Invoice Date box, type the original invoice due date.
8. In the Due Date box, type the date of the original check.
9. In the Discount Date box, type the original discount date.
10. From the Type drop-down list, select 2-Memo.
11. In the grid:
    1. In the description box, type a description.
    2. In the Quantity box, type 1.
    3. In the Price box, type the amount of the check you are reversing.
    4. In the Account box, enter the checking account from which the original check was posted.
12. From the File menu, Save to record the transaction.

If the check was originally posted to a year that you have archived, you must also reverse the transaction in period 12 for the archived year and company.

The prior year accounts payable check is now reversed.