About 5-5-1 Daily Payroll Entry
You use the 5-5-1 Daily Payroll Entry window to enter daily payroll data for employees as well as to allocate equipment use. From the daily entries, you can generate daily reports to review the daily costs of labor and equipment use.
Note: You can use the 5-5-1 Daily Payroll Entry window to enter times only for employees who worked jobs or repaired equipment and for equipment that was used.
You use the 5-2-2 Payroll Records window to enter records for salary, bonuses, adjustments to deduction and benefit balances, startup data, advances, or third-party sick pay.
You can attribute an employee’s time to jobs, operation of equipment on jobs, or the repair and maintenance of equipment.
Example: Suppose Dan spends the afternoon repairing the engine of a backhoe. To make the repairs, Dan uses a forklift to lift the engine out of the backhoe. On a single line, you can enter Dan’s time spent repairing equipment, what piece of equipment was repaired the backhoe—and, what equipment was operated—the forklift.
You can also enter time for equipment at the job site that does not require an operator. For example, a generator does not require an operator, but you charge for the time it is in use and idle. On a single line, you can enter both the operated and idle time.
You might find this additional functionality beneficial too. The related scope of work recorded in 6-11-6 Daily Field Report line notes from both employees and equipment grids can be imported into 5-5-1 Daily Payroll Entry using the Options > Import Daily Field Report. This provides a way for that information to become part of your payroll and job costing records.
At the end of a payroll period, you can convert the daily payroll records into timecards. Each timecard contains the hours worked by an individual employee. You can convert all the daily payroll records at once, or you can select employees for whom to create timecards. After conversion, you can review timecards only in the Payroll Records window.