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About setting up direct deposit

About Direct Deposit File Manager

Setting up company information for direct deposit

Creating a direct deposit file

Processing direct deposit

Setting up employee records for direct deposit

An employee can have direct deposit for up to four separate accounts.

The four lines of direct deposit information are read by Sage 100 Contractor according to Rate Type first. It looks first at 1-Dollar Amount, then 2-Percent of Net, and lastly, 3-Remainder of Check. If multiple lines are set to 1-Dollar Amount, Sage 100 Contractor looks at the lines in order from top to bottom.

When you process payroll checks through 5-2-4 Report Printing for employees that are set up for direct deposit, Sage 100 Contractor displays a message that lists these employees with their full name and direct deposit email address. Pay stubs for employees with direct deposit are processed individually, and a password-protected PDF is emailed to each employee. After the emailing is completed, you can also print pay stubs for the employees receiving the email and assign the check numbers.

  • You can edit the direct deposit information text boxes whether or not the Enable Direct Deposit checkbox is selected. Validation rules do not apply until the checkbox is selected and the record is saved.
  • Whenever any changes are made to your direct deposit file format by changing any of the formatting options, you should contact your bank and request a retest to be sure your bank is ready for the changes.
  • Employees receiving emailed pay stubs are required to enter the last four digits of their social security number before they can view the pay stub.

  1. Open 5-2-1 Employees.

  2. In the data control text box, enter the employee identification number.

  3. Click the Direct Deposit tab.

  4. Click the Enable Direct Deposit checkbox to enable direct deposit.

    This automatically selects the Direct Deposit checkbox in 5-2-2 Payroll Records. If checked, all standard payroll checks are included in the direct deposit file. A non-cashable paycheck is issued for history and employee information.

  5. For each account:

    1. In the Status list, click the status of the account.

    2. In the Account Type list, click the account type.

    3. In the Routing# text box, enter the routing number of the bank.

    4. In the Account# text box, enter the employee’s bank account number. Your account number may start with zero(s). Check with your bank.

    5. In the Rate Type list, click the type of deposit.

    6. In the Amount/Rate text box, enter the rate.

    7. In the Direct Deposit Email text box, enter the employee's email address for the direct deposit pay stub.