Entering employee time in the 5-6-2 Enter Time window

Employees without rights to view sensitive data can enter information from other employees' timecards using the 5-6-2 Time Entry window, although they need to belong to a security group with access to the Time Entry window.

This window lets you enter sufficient information to charge jobs or cost codes for an employee's hours worked (including overtime and premium hours), sick time, vacation, and holidays, but it does not disclose any pay rates or salary information.

To enter time in the Time Entry window:

1. Open the 5-6-2 Time Entry window. (From the System Menu or My Menu, click 5-Payroll > Simple Time Entry > 2-Enter Time.)

2. In the grid, use a separate line to enter information for each date, pay type, and employee, including the:

   • Date. Select a date using the date picker. The date order of the entries does not matter.

   • Employee. You can select any employee from Sage 100 Contractor Payroll. It does not have to be an employee who uses the Time app.

   • Job. You can select from a list of jobs that are set up for mobile time entry in the 5-6-6 Time Entry Settings window.

   • Phase (optional). Select the job phase, as needed.

   • Equipment (optional). Enter the equipment that the employee operated when performing work on the job, if any.

     Note: You can select only equipment that is charged out at an hourly rate.

   • Cost Code (optional). You can select from cost codes that are set up for mobile time entry in the 5-6-6 Time Entry Settings window.

   • Total Hours, and if you have this information, which of those hours are subject to:

     • Overtime pay

     • Premium pay

     • Sick pay

     • Vacation pay

     • Holiday pay

     Example: Say Natalia Formosa worked 9.5 hours in total, of which 1.5 are overtime. In this case, you would enter 9.5 in the Total Hours column and 1.5 in the Overtime Hours column.

     Note: You can enter only one type of time for each time line. For example, you cannot mix premium hours, overtime hours, sick hours, and vacation hours on the same line.

   • Notes (optional). To add a note for a line, double-click in the cell to display the Notes window, where you can enter your notes.

3. To save your entry, click the Save button on the toolbar, or click File > Save.
4. To add another entry, click the New button on the toolbar, or click File > New.