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Entering credit invoices or credits

Note: Service Receivables features are available only if you purchased the Service Receivables Add-On Module.

When you apply a credit, Sage 100 Contractor adjusts the invoice and job balance. If the credit has a balance after applying it to an invoice, Sage 100 Contractor assigns the credit status 1-Open, but if the entire amount of the credit is applied, Sage 100 Contractor assigns it status 4-Paid.

Consider the following before entering a credit invoice or credit:

When entering cash receipts, you can apply the credit invoice.
You can use markups and overrides when entering a new invoice or credit. (See links)(See related topics)
You can review the record totals before saving the credit invoice or credit. On the Options menu, click Calculate.
You can provide part numbers on an credit invoice. Sage 100 Contractor only includes the parts on the credit invoice, and does not use the part information elsewhere.
When you enter a tax district number in the Tax District text box, you can select which items to tax. In the Taxable column, type Yes if the item is taxable or No if the item is non-taxable.

To enter a credit invoice or credit:

Open 11-2 Work Orders/Invoices/Credits, and then:
1. In the Order# text box, enter the order number.
2. In the Date text box, enter the date of the client invoice.
3. In the Client# text box, enter a client number.
4. In the Description text box, enter a brief statement about the transaction.
5. In the Job text box, enter the job number.
6. In the Status list, select the invoice status.(See the Learn more box.)
7. In the Type list, select the invoice type.(See the Learn more box.)
Click the Invoice Details tab.
In the grid, for each item:
1. In the Description cell, enter a brief statement about the item.
2. In the Quantity cell, enter the quantity of items as a negative amount.
3. In the Price cell, enter the price for a single item.
Select File > Save.