Correcting payroll records associated with paid T&M invoices

1. Open 3-3-1 Cash Receipts.

2. In the Account box, enter the ledger account number for the cash account.

3. In the Deposit# box, enter the deposit transaction number.

4. In the Date box, enter the deposit date.

5. In the Description box, enter a brief statement about the transaction.

6. Do one of the following:

   • In the Client box, enter the client number.
   • In the Job box, enter the job number.

7. Do one of the following:

   • Click the Contract Invoices tab.
   • Click the Service Invoices tab.

8. Do one of the following:

   • If the invoices are partially paid, select the Open only option.
   • If the invoices are completely paid, select the Paid only option.
   • If you have a combination of paid and partially paid invoices, select the All option.

9. Click the Display button.

10. In the grid, for each payment you want to reverse:
    1. In the Paid (Cash) cell, enter the amount as a negative amount.
    2. In the Discount cell, enter the discount amount, if any, as a negative amount.

11. Click File > Save.

    Tip: When you reverse a payment made to an invoice with status 4-Paid, Sage 100 Contractor changes the status to 1-Open.

12. After reversing all payments made to an invoice, you can void the invoice.

1. Open 3-2 Receivable Invoices/Credits.
2. Display the invoice that you need to void.
3. From the Edit menu, select Void Invoice.

4. To the message, This invoice was created from Time and Materials Billing. Are you sure you want to continue? click Yes.

   Tip: For more information, see the topic, Voiding time and materials invoices.

5. To the message, You are about to void this record. Do you want to continue? click Yes.
6. To the message, Do you want to reset 'Billing Status' to Open on the job cost records? click Yes.

1. Open 5-2-2 Payroll Records.

2. Display the record you need to correct.

3. From the Edit menu, select Copy Payroll Record.

4. From the Edit menu, select Void Payroll Record.

5. To the message, You are about to void this record. Do you want to continue? click Yes.

6. To the message, Ledger transaction found for this payroll record. Do you want to have the existing transaction altered to 'Void'? click Yes.

   Tip: Answer No to post a new, reversing transaction.

7. To the message, Payroll record, cost records, and ledger transaction have all been voided, click OK.
8. From the Edit menu, select Paste Payroll Record.
9. Make the necessary changes to the payroll record.
10. Click File > Save.
11. Recompute and re-post the payroll as usual.

1. Open 3-10-2 Compute T&M Invoices.
2. In the Invoice Date box, enter the date you want to assign the invoices.
3. Select the criteria to choose the invoices you want to calculate.
4. Click Compute.
5. Post time and materials invoices:
   1. Open 3-10-4 Post T&M Invoices.
   2. Select the invoices you want to post.
   3. Click Post.

To enter a payment against an invoice:

1. Open 3-3-1 Cash Receipts.
2. Do the following:
   1. In the Account text box, enter the ledger account number for the cash account.
   2. In the Deposit# text box, enter the deposit number.
   3. In the Date text box, enter the deposit date.
   4. In the Description text box, enter a brief statement about the transaction.

3. Do one of the following:

   • In the Client text box, enter the client number.
   • In the Job text box, enter the job number.

4. Do one of the following:

   • Click the Contract Invoices tab.
   • Click the Service Invoices tab.
   • Click the Display Invoices button.
5. In the grid, for each invoice you want to pay:

   1. In the Paid (Cash) cell, enter the total amount received.

      Do not include any discount or credit in this amount.

   2. If you are using discounts, in the Disc Available cell, enter the amount of the discount.

      If you are not using discounts, skip this step.

   Important! To enter an overpayment for an invoice, the total of the Paid (Cash) and Discount cells must equal the amount in the Balance text box. Then in the Overpayment cell, enter the amount paid in addition to the invoice payment, not the total amount.

6. Click File > Save.