Reversing payroll records

You may need to reverse posted payroll records rather than void them directly if your accounting is based on a fiscal year rather than a calendar year.

For example, let’s suppose you have closed the general ledger for the fiscal year, but you cannot simply void payroll records that belong to that fiscal year’s general ledger. You have to reverse them. After you reverse the void payroll records, you have to re-post them because reversing payroll records has the effect of voiding them.

To reverse a payroll record:

1. Open 5-2-2 Payroll Records.

2. Select a record, and then click Edit > Void Payroll Record.

   If you have closed the general ledger for that fiscal year, Sage 100 Contractor displays a message stating that you cannot directly void the ledger transaction for this payroll record. There is no general ledger record to void in the current year.

3. At the message, click OK.

   You see a second message stating that the payroll record and cost records have been voided. A reversing transaction will need to be posted.

4. At this message, click OK.

   You may notice that record assumes the status of Reverse.

   The payroll record at this point is not reversed in the general ledger. You still have one more step to complete.

5. Open 5-2-6 Post Payroll to GL.

   Tip: You can post to any period that you need to.

6. In the Record# text box, enter the record number.

7. Click the Post button.

8. To verify that the reversal has been posted, go to the payroll record and verify that the status has changed to 5-Void. At the bottom left corner of the payroll record click Go to Transaction and verify that the 1-3 Journal Transaction is correct.