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Entering payroll advances

Reversing payroll records

Voiding payroll records

Caution! Voiding payroll records is not possible from 5-2-2 Payroll Records if the record has a status of 2-Cleared in the general ledger. To void a posted payroll record, you must change its status in 1-3 Journal Transactions to 1-Open. Changing general ledger transactions with a status of 2-Cleared is not a recommended best practice in accounting.

When you void a payroll record, it is voided in the period in which it was entered. All parts of the record are voided, such as withholding taxes, Social Security, and so forth.

To reissue another check, you have to create new payroll record and process it as you normally process your payroll records.

To void a payroll record:

  1. Open 5-2-2 Payroll Records.
  2. Using the data control, select the record.
  3. From the Edit menu, select Void Payroll Record.
  4. Re-open the payroll record and note that the status has been changed to 5-Void.