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About setting up direct deposit

About Direct Deposit File Manager

Setting up company information for direct deposit

Emailing direct deposit pay stubs

Setting up employee records for direct deposit

Processing direct deposit

Creating a direct deposit file

You can create a direct deposit file that contains a batch of payroll records. This is the file that you send to your company’s bank.

Before creating a direct deposit file

  • Final compute payroll for the pay period for which you are creating the direct deposit file
  • Obtain the account and routing numbers from each employee for the bank accounts into which they want their paycheck deposited.
  • Determine if your bank requires a pre-notification.
  • Contact your bank to determine any delivery requirements, including encryption, additional file format requirements, or other requirements specific to an individual bank.

  • Decide whether you will email the check stubs now to users who have an email address, or if you will email them later.

    If you plan to email the check stubs immediately when you create the direct deposit file, you do not have to assign check numbers.

Note: All computed records with the specified check date that have the Enable direct deposit check box selected are included in the direct deposit file.

To create a direct deposit file:

  1. Open 5-2-5 Direct Deposit File Manager.
  2. If you plan to email the check stubs later, on the Assign Check Numbers tab:
    1. Enter criteria to select the payroll records for which to assign check numbers.
    2. Specify whether to order the file by payroll record number or employee name.
    3. Click [OK].
    4. On the Direct Deposit Check# Assignment window, enter:
      1. The first check number to use to start assigning check numbers in this batch.
      2. The check date to assign to payments in this batch.
      3. Click [Preview Check#].
      4. Click [Yes] at the message asking whether to view a list of the direct deposit check numbers that will be assigned.
      5. On the Direct Deposit Check Numbers window, verify the information displayed in the list.

      6. Close the window, and then click [Yes] to assign the check numbers.

  3. Click the Direct Deposit File tab , and then enter:
    1. The Payroll Check Date.
    2. The Deposit Date.
    3. Click Start to create the direct deposit file.

When you finish creating the file, Sage 100 Contractor prompts you to print a report showing your file information.

After creating a direct deposit file

  • Print check stubs for employees who do not receive confirmations of deposit by email.
  • Email check stubs to employees who have an email address.