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About setting up direct deposit

About Direct Deposit File Manager

Setting up employee records for direct deposit

Creating a direct deposit file

Processing direct deposit

Setting up company information for direct deposit

You use the Payroll Direct Deposit Setup tab in the 7-1 Company Information window to set up direct deposit. The options you select on this tab, which include your company bank account number, routing number, and account type (either checking or savings), control the flow of information between your company and your bank. You also specify the format of the file you send to the bank.

Before you set up and process direct deposit

Consider the following:

  • Obtain the account and routing numbers from each employee for the bank accounts into which they want their paycheck deposited.
  • Determine if your bank requires a pre-notification.
  • Contact your bank to determine any delivery requirements, including encryption, additional file format requirements, or other requirements specific to an individual bank.

To set up company information for direct deposit:

  1. Open 7-1 Company Information.
  2. Click the Payroll Direct Deposit Setup tab.

  3. Enter the following information in the Company bank information for direct deposit section:

    • In the Routing# text box, enter your company’s bank routing number.
    • In the Account# text box, enter your company’s bank account number.
    • For the Account Type, select your company’s bank account type.
  4. In the Options for direct deposit ACH file section, enter the required information and select the appropriate options for your direct deposit ACH file:
    • Origin Bank Name. This is the optional name for the 'Immediate Origin Bank Name ' field.
    • Destination Bank Name. This is the optional name for the 'Immediate Destination Bank Name' field.
    • Optional Bank Routing#. This is the optional bank routing number for the 'Immediate Destination' field.
    • ID Code Designator (ICD). Select blank or any number between 1—9 for the company identification fields.
    • For 'Immediate Origin Name' in file header record, select your company name or Origin Bank Name
    • For 'Immediate Destination Name in file header record, select blank or Destination Bank Name
    • For 'Immediate Origin' in file header record, select your company FEIN or your routing#
    • For 'Immediate Destination' in file header record, select your routing# or Optional Bank Routing#

  5. For File formatting options, select or clear the check boxes as required for your financial institution.

    • Include company debit line
    • Include optional hard return
    • Include optional "9" fill

    Note: If you have any questions about which check boxes to select, contact your financial institution.