Computing payroll records
Before computing payroll records
Consider the following points:
- Sage 100 Contractor creates job costs as part of the final computation of the payroll. However, neither the check number nor the accounting period of the check transaction is available yet. The job cost records are updated with the check number when the check is printed. The accounting period and the ledger transaction link are updated when the check is posted to the general ledger.
- You can limit the computation to a specific pay period. In the Pay Period Ending text box, enter the date when the pay period ended.
- After the final-computation, verify that the records were computed correctly. You can print a Payroll Check report, including the deductions, from 5-1-2 Payroll Check Register. After posting the payroll, you can print the report again when it includes the check numbers.
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You can undo a final computation only if you opened the company as a company administrator and you have payroll admin security rights (if payroll security is turned on).
Example of trial computation using Sample Company
To compute payroll records:
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Open 5-2-3 Compute Payroll.
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Use the Pay Period Ending, Employee, and Record fields to select the payroll records you want to compute.
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To trial compute the payroll records, click [Trial Computation].
Select this option if you want to check all calculated payroll amounts, including net pay. You can fix any errors in timecards and employee records, and even override a payroll calculation, before the final computation.
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To final compute the payroll records, click [Final Computation].
Select this option to confirm the pay results and update various parts of the program. Sage 100 Contractor changes the status of payroll records to 2-Computed, updates employee totals for the quarterly and year-to-date totals for gross wages,
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Click [OK].