Setting Up Time Entry

Select time entry settings, as follows:

1. Open the 5-6-6 Time Entry Settings window.

2. On the Payroll Periods tab, select the pay period types that remote employees can select in the Time app.

   You also need to specify the period end for the first pay period.

3. On the Company Settings tab:

   1. Specify the time interval that remote employees will use to enter time in the Time app. You can select a 3-minute, 6-minute, or 15-minute interval.

   2. If you want employees to certify their time entries before they can submit them using the Time app, select the first checkbox. Then, replace the sample certification in the text box with the agreement you created earlier.

   3. If you want employees to be able to enter a note along with their time entries, select the Include Notes field with employee certification checkbox.

   4. Specify how many days after the end of a pay period Mobile Time users can submit time using the app.

   5. Select your preferred work flow for processing approved time entries. You can either:

      • Send approved time entries automatically to 5-5-1 Daily Payroll.

      • Generate timecards using the 5-6-5 Create Timecards window for later processing in the 5-2-2 Payroll Records window.

4. On the Time Off Settings tab, specify:

   • The types of time entries mobile users can enter (sick, vacation, and holiday time).

   • Whether to display time off balances in the Time app.

5. On the Mobile Jobs tab, specify the active jobs that employees are working on:

   • To select active jobs, click the [Add Job(s)] button, and then double-click a job in the lookup window. Repeat this step until the Mobile Jobs tab includes all the active jobs employes should be able to select in the Time app.

   • To remove jobs that are no longer active, select a job on the list, and then click the [Remove Job(s)] button.

6. On the Mobile Cost Codes tab, specify the cost codes for the work that employees are performing on jobs:

   • To select a code, click the [Add Cost Code(s)] button, and then double-click a cost code in the lookup window.

     Repeat this step until theAdd Cost Code(s) tab includes all the cost codes employes should use in the Time app.

   • To remove a cost code, select it on the list, and then click the [Remove Cost Code(s)] button.

Set up Time mobile app users, as follows:

1. Open the 7-2-3 Mobile Users window.

   If the window is open with a record displayed, click File > New or click the New button in the toolbar.

2. In the Email Address box, enter an email address for the mobile user.

   When you invite the employee to connect to Sage 100 Contractor using the mobile app, Sage 100 Contractor sends the invitation to this email address.

3. In the 5-2-1 Employee box, select the employee.

4. Select the following Sage Time options:

   • From the Employee may enter time for list, select whether this employee can enter time worked for all dates in the pay period up to today, or select Today and yesterday only or Today only if you want to limit their time submissions.

   • Allow employee to include operated equipment. If you want the employee to submit time for equipment usage along with their time, select this checkbox.

   • Allow access to Time Review in mobile app. To allow the employee to review time for other employees using the Time app, select this checkbox.

     The Allow Access to Time Review in mobile app option enables an employee to review time entries in the Time app, but not to see sensitive personal information about the employees whose time submissions they are reviewing.

     Note: Employees can review time in the Time app only for jobs for which they are specified as Reviewer in the 3-5 Jobs window. (For information about how to assign a reviewer to a job, see Assigning an Employee Rights to Review Time Entries for a Job.)

5. Click [Invite] to send an inviting the employee to connect to Sage 100 Contractor using the Sage Time mobile app.

   Sage 100 Contractor sends the invitation created in the Mobile Users Invitation Setup window to the email address you specified for the employee in step 2.